Our own systems, named for the work they do.
Eight products under our Octa Systems mark, designed, built and run by us, each named for the job it does. OctaERP sits at the core and the rest plug into it. Use one as it is, or have us shape it around your business.
OctaERP
by Octa SystemsThe core your whole business runs on.
OctaERP brings sales, stock, purchasing, payroll and accounts into one system, so every branch works from the same numbers. Built for businesses that have outgrown spreadsheets and a handful of apps that don't talk to each other.
- Every branch in one system
- Purchasing & supplier management
- Sales, invoicing & receivables
- Payroll through OctaPayroll
- Access set per role and team
- Reports built around your business
Built for Growing SMEs, distributors and multi-branch companies
OctaPOS
by Octa SystemsEvery sale counted right, even offline.
Point of sale for shops, supermarkets and restaurants. OctaPOS keeps selling when the internet drops and syncs the moment it is back. It takes cash and mobile money, prints receipts, and updates stock with every sale.
- Keeps selling offline
- Cash & mobile money
- Barcode scanning & receipts
- Stock updated on every sale
- Several tills, several branches
- Shift & cashier reports
Built for Retail shops, supermarkets, restaurants and bars
OctaInventory
by Octa SystemsKnow what's in every storeroom, at every branch.
OctaInventory tracks stock from the moment it arrives to the moment it sells. See what you have and where, move it between branches, and get warned before something runs out — or expires on the shelf.
- Live stock levels per branch
- Low-stock alerts
- Transfers between branches
- Batch & expiry tracking
- Stock-take counts from a phone
- Works alongside OctaPOS
Built for Wholesalers, pharmacies, hardware stores and duka chains
OctaPayroll
by Octa SystemsPayroll done right, every month.
OctaPayroll runs monthly payroll with the statutory deductions worked out for you, produces payslips your staff can read, and keeps leave, advances and attendance in the same place.
- Monthly payroll runs
- PAYE, NSSF & statutory deductions
- Payslips for every employee
- Leave & attendance
- Salary advances & loans
- Payment lists for bank or mobile money
Built for Any business with a monthly payroll to run
OctaFleet
by Octa SystemsEvery vehicle, trip and delivery on one map.
OctaFleet keeps track of vehicles, drivers and deliveries — who is where, which trips are due, what each vehicle is costing in fuel and repairs, and when it next needs a service.
- Live vehicle tracking
- Trip & delivery scheduling
- Driver assignments
- Fuel & expense logs
- Service reminders
- Proof of delivery
Built for Transporters, distributors and delivery operators
OctaSecurity
by Octa SystemsKnow the moment something on your network changes.
OctaSecurity watches your network around the clock. It finds every connected device, checks each one for known weaknesses, spots data leaving where it shouldn't, and alerts you in real time when something changes unexpectedly — with a clear explanation of what to fix first.
- Network monitoring around the clock
- Data-leak detection
- Vulnerability scans on every device
- Real-time alerts on unexpected changes
- A live list of connected devices
- Fixes ranked by how much they matter
Built for Offices, clinics, schools and any business holding customer data
OctaAI
by Octa SystemsDraw answers from your data.
OctaAI brings large datasets from across your systems into one place, then puts machine learning and automation to work on them — forecasting demand, flagging unusual patterns, and taking repetitive work off your team. Dashboards on top show what it finds, on a laptop or a phone.
- Large datasets in one place
- Machine-learning forecasts
- Unusual-pattern & fraud detection
- Automated workflows & reports
- Dashboards on web and phone
- Connects to OctaERP, OctaPOS & your systems
Built for Businesses with more data than time to read it
OctaBuild
by Octa SystemsFrom accepted tender to final payment, every request approved.
OctaBuild runs a construction agency around the tender. Once a tender is accepted it becomes the project, and its priced bill of quantities becomes the budget. From then on every material request and cash request from site moves up the approval line, from site engineer to project manager to finance to director, and is checked against what the tender allowed before anything is bought or paid.
- Tender register: bids, awards and acceptance
- Accepted tender becomes the project budget
- Material requests from site to store
- Cash and imprest requests
- Approvals by role, in the order you set
- Spend against tender value, live
Built for Construction agencies, contractors and project management firms
Need something none of these do?
We build custom systems too. Tell us how your business runs.
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